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GSA Order CIO 2103.2, titled “Controlled Unclassified Information (CUI) Policy,” establishes the policy and framework for managing Controlled Unclassified Information (CUI) within the General Services Administration (GSA). This order, signed on April 10, 2021, and active until April 10, 2028, supersedes the previous CIO 2103.1. It outlines the procedures for safeguarding and disseminating CUI, which is information requiring protection due to law, regulation, or government-wide policy. The order emphasizes that authorized holders are responsible for handling CUI, and they must complete required training and receive authorization from GSA management.
Here’s a breakdown of key aspects of the GSA’s CUI Policy:
Key Definitions:
- Controlled Unclassified Information (CUI): Unclassified information that requires safeguarding and dissemination controls as specified by law, regulation, or government-wide policy.
Authorized Holder: A person or entity authorized by GSA management to handle GSA’s CUI.
Policy Highlights:
- Scope: This policy applies to all GSA employees, contractors, and other individuals who handle CUI.
Safeguarding: CUI must be protected from unauthorized access, use, disclosure, or modification. Dissemination: CUI dissemination should be limited to authorized individuals and entities, and specific dissemination controls may apply based on the authorizing law, regulation, or policy. Training: Authorized holders must complete required CUI training. Delegation: The GSA CIO is delegated the authority to manage the CUI Program. Responsibilities: The policy outlines specific responsibilities for various roles within GSA regarding CUI management. References: The policy includes references to relevant laws, regulations, and government-wide policies.
Specific Requirements:
- Physical Security: Printed CUI must be kept under the direct control of an authorized holder and protected by physical barriers when unattended.
Electronic Security: Emailing CUI may require encryption and specific banner markings. Destruction: CUI must be destroyed in a manner that makes it unreadable, indecipherable, and irrecoverable, following records management procedures.
Relationship to Other Policies:
This regulation from the National Archives and Records Administration (NARA) provides the foundation for the CUI Program across the government.
GSA IT General Rules of Behavior:
. This policy outlines the expected behavior of users of GSA IT resources and applications.
GSA CIO 2100.1Q, GSA Information Technology (IT) Security Policy:
. This policy addresses GSA’s overall IT security program, including security controls and responsibilities.
In essence, GSA Order CIO 2103.2 is a crucial document for ensuring the proper handling and protection of Controlled Unclassified Information within GSA, aligning with broader government-wide policies and regulations.
